AI receptionist for Eaglesoft practices

What Clara solves for you

Eaglesoft runs on the machine at the front desk — so nobody can book when that desk is dark.

Eaglesoft lives on-premise in your office, which means your schedule is only reachable while someone is sitting at it. But most dental site visits land in the evening and on weekends. Clara reads your live Eaglesoft availability through a secure connection and books the visit on the spot, so an after-hours patient schedules instead of bouncing back to search results.

Web inquiries wait in an inbox while your team is chairside.

A busy dental front desk is on the phone, checking patients in, and verifying insurance — and website questions sit until someone has a free minute. Clara answers every web inquiry the moment it comes in and writes the appointment into Eaglesoft, so the booking is already on the schedule when your team next looks up.

A new patient books with whichever practice answers first.

When someone is comparing dentists, the practice that responds in the moment usually wins the appointment. A site that only takes a message loses to the one that books on the spot. Clara answers instantly and writes the visit into Eaglesoft, so the practice that responds first is yours.

Insurance questions decide whether a new patient books at all.

"Do you take my insurance?" is the question that stops a booking cold. If you list your accepted plans, Clara answers it in real time — in the patient's own language — and then books the appointment into Eaglesoft before the visitor leaves the page.

Every reschedule request is another interruption at the desk.

A patient who wants to move an appointment usually means a phone call your team has to stop and take. Clara handles reschedules and cancellations inside the chat and updates your Eaglesoft schedule for you, so the change is already reflected before anyone reaches for the phone.

How Clara fits your business

Clara sits on your website as a chat widget, connects to Eaglesoft through NexHealth, and handles the front-desk conversation — answering questions and booking real appointments — around the clock.

How Clara connects to Eaglesoft

Because Eaglesoft is on-premise software, Clara books into it through a secure NexHealth connection: your office self-installs a small connector on the machine that runs Eaglesoft — about fifteen minutes — and there is no NexHealth account for you to open or manage. From there Clara reads your real availability, providers, and appointment types straight from your schedule. She reads open times and writes the booking; she does not read clinical charts, treatment history, or account balances.

Set up in an afternoon

1. Paste your practice's URL on the ClaraConverts homepage. Clara reads your site and identifies your services, accepted insurance if you list it, and your scheduling setup in about ten seconds.
2. Hear her on a live preview tuned to your practice. Adjust her greeting and tone if you want.
3. Self-install the small connector on the computer that runs Eaglesoft (about fifteen minutes) to open the secure NexHealth connection — no NexHealth account required.
4. Embed one <script> tag on your site — it works on every common dental-practice CMS.

Every appointment she books, reschedules, or cancels flows into Eaglesoft through that connection, and every contact she captures is emailed to your office in real time and forwarded to your CRM by webhook if you use one.

A typical after-hours booking

It's Friday at 7pm. A patient with a lost filling lands on your site and asks whether you can see them early next week and whether you take their plan. Clara confirms the insurance you accept, reads the real openings in Eaglesoft, and books a Monday-morning slot with the right provider — speaking her replies out loud because the visitor is on a phone. When your front desk opens Monday, the appointment is already on the Eaglesoft schedule.

What it means for your practice

Eaglesoft keeps your schedule locked to the front-desk machine; Clara unlocks the booking that matters most — the after-hours new patient — without moving your practice off Eaglesoft or changing how your team works. A single new patient can be worth hundreds to thousands of dollars over time, so capturing even a few extra bookings a month that would otherwise have gone to a faster-responding competitor pays for Clara many times over.

Pricing is flat per practice — $49/mo for text-only chat or $99/mo for the voice tier where Clara speaks her replies inside the widget. No per-seat charges, no per-conversation fees.

Frequently asked questions

How does Clara book into Eaglesoft if it runs on our office computer?

Clara books into your Eaglesoft through a secure NexHealth connection. Your office installs a small connector on the machine running Eaglesoft — about fifteen minutes — and from then on I read your live availability and write appointments into your schedule. There's no NexHealth account for you to open or manage.

Do we need our own NexHealth subscription to use Clara with Eaglesoft?

No. The NexHealth connection is handled on our side — you don't sign up for anything or log in to another platform. Your office just runs the one-time connector install, and I take it from there.

How long does the Eaglesoft setup take?

Most practices are live the same afternoon. The one extra step versus a cloud system is self-installing a small connector on the machine that runs Eaglesoft — about fifteen minutes — which opens the secure connection so I can read your schedule and write appointments.

Will Clara answer whether we take a patient's insurance?

Yes. If you list your accepted plans on your site, I answer "do you take my insurance?" in real time before the patient leaves the page, then book the visit into Eaglesoft. I can answer in the patient's own language too.

Can patients reschedule or cancel their own appointments?

Yes. A patient can reschedule or cancel right in the chat, and I update your Eaglesoft schedule through the same secure connection — so the change is reflected without anyone on your team picking up the phone.

Does Clara replace our front desk?

No — I cover the moments your front desk can't. I handle website questions and bookings after hours, on weekends, and when your team is on the phone or chairside, and I hand everything to your staff through Eaglesoft and email so nothing falls through the cracks.

What patient information does Clara access in Eaglesoft?

Only what scheduling needs. I read open appointment times and write the appointment; when a new patient books, I save the booking details they type. I do not read clinical charts, treatment history, or account balances.

What does Clara cost for an Eaglesoft practice?

Pricing is flat per practice — $49/mo for text-only chat or $99/mo for the voice tier where I speak my replies inside the widget. No per-seat charges and no per-conversation fees.