AI receptionist for Dentrix practices

What Clara solves for you

Your Dentrix schedule has openings — patients just can't reach them after hours.

Most dental site visits happen evenings and weekends, when your front desk is closed and the open chairs in Dentrix sit empty. Clara reads your live Dentrix availability and books the visit right then, so a prospective patient schedules instead of clicking back to Google and calling the next practice.

Dentrix runs on the office computers, so your website can't book into it on its own.

Dentrix is on-premise software, and a plain website form has no way to see your real schedule or write to it. Clara bridges that gap through a secure NexHealth connection: you install a small connector once, and from then on Clara reads live openings and writes appointments straight into Dentrix — with no NexHealth account for your team to sign up for or manage.

A new patient books with whichever practice answers first.

When someone is comparing dentists, the practice that responds in the moment usually wins the appointment. A website that only takes a message loses to the one that books on the spot. Clara answers instantly and writes the visit into Dentrix, so the practice that responds first is yours.

Insurance questions decide whether a new patient books at all.

"Do you take my insurance?" is the question that stops a booking cold. If you list your accepted plans, Clara answers it in real time — in the patient's own language — and then books the appointment into Dentrix before the visitor leaves the page.

Reschedules and cancellations tie up the front desk.

Every "can I move my appointment?" is another interruption your team has to stop and handle. Clara lets patients reschedule or cancel in the chat and updates Dentrix through the same secure connection, so the change is already reflected when your team opens the schedule.

How Clara fits your business

Clara sits on your website as a chat widget, connects to Dentrix through NexHealth, and handles the front-desk conversation — answering questions and booking real appointments — around the clock.

How Clara connects to Dentrix

Because Dentrix runs on your office computers, a small connector installs on the machine that hosts it — about 15 minutes — and there is no NexHealth account for your practice to create or maintain. Once it's running, Clara reads your real availability, providers, and appointment types straight from Dentrix, and writes appointments back the same way. She reads open times and writes the booking; she does not touch clinical charts, treatment history, or account balances.

Set up in an afternoon

1. Paste your practice's URL on the ClaraConverts homepage. Clara reads your site and identifies your services, accepted insurance if you list it, and your scheduling setup in about ten seconds.
2. Hear her on a live preview tuned to your practice. Adjust her greeting and tone if you want.
3. Install the small connector on the computer that hosts Dentrix (about 15 minutes) to open the secure NexHealth connection — no NexHealth account required.
4. Embed one <script> tag on your site — it works on every common dental-practice CMS.

Every appointment she books, reschedules, or cancels is written into Dentrix through the secure connection, and every contact she captures is emailed to your office in real time and forwarded to your CRM by webhook if you use one.

A typical after-hours booking

It's Sunday afternoon. A parent is looking for a dentist who can see their teenager about Invisalign. On your site they ask what you charge for a consult and when you could fit them in. Clara answers, reads the real openings in Dentrix, and books a Tuesday-evening consult with the right provider. When your front desk opens Monday morning, the appointment is already on the Dentrix schedule.

What it means for an established practice

Dentrix practices tend to have years of patients and a front desk that's already stretched. Clara doesn't change any of that — she simply covers the website after hours and during the busy stretches, so the openings in your schedule get filled by the patients who would otherwise have booked with whoever picked up first. A single new patient can be worth hundreds to thousands of dollars over time, so a few extra captured bookings a month pays for Clara many times over.

Pricing is flat per practice — $49/mo for text-only chat or $99/mo for the voice tier where Clara speaks her replies inside the widget. No per-seat charges, no per-conversation fees.

Frequently asked questions

Does Clara book appointments into Dentrix?

Yes. Clara reads your live Dentrix availability and writes the appointment into your schedule through a secure NexHealth connection, so your front desk sees it immediately with no re-typing. She can reschedule and cancel appointments the same way.

Do we need a NexHealth account to use Clara with Dentrix?

No. Because Dentrix is on-premise, Clara books into it through NexHealth, but there is no NexHealth account for you to sign up for or manage. You install a small connector on the computer that hosts Dentrix — about 15 minutes — and Clara handles the rest.

How long does the Dentrix setup take?

Most practices are live the same afternoon. The one extra step versus a cloud system is installing a small connector on the machine that runs Dentrix — about 15 minutes — which opens the secure connection so I can read your schedule and write appointments.

Will Clara answer whether we take a patient's insurance?

Yes. If you list your accepted plans on your site, I answer "do you take my insurance?" in real time before the patient leaves the page, then book the visit into Dentrix. I can answer in the patient's own language too.

Can patients reschedule or cancel their own appointments?

Yes. A patient can reschedule or cancel right in the chat, and I update Dentrix through the secure NexHealth connection, so the change is reflected in your schedule without anyone on your team picking up the phone.

Does Clara replace our front desk?

No — I cover the moments your front desk can't. I handle website questions and bookings after hours, on weekends, and when your team is on the phone or chairside, and I hand everything to your staff through Dentrix and email so nothing falls through the cracks.

What patient information does Clara access in Dentrix?

Only what scheduling needs. I read open appointment times and write the appointment; when a new patient books, I save the booking details they type. I do not read clinical charts, treatment history, or account balances.

What does Clara cost for a Dentrix practice?

Pricing is flat per practice — $49/mo for text-only chat or $99/mo for the voice tier where I speak my replies inside the widget. No per-seat charges and no per-conversation fees.